Invoicing and VAT

How Everspring invoices you, the VAT rates we apply, and when the reverse charge mechanism applies to your orders.

Written By Bas den Hoed

Everspring gives you access to a whole network of growers through one marketplace — and on the billing side that simplicity continues: you only ever deal with one party, us. No separate invoice from every supplier, no chasing down twelve VAT receipts at month-end. Everspring collects your payments, issues your invoices, and settles with the growers behind the scenes.

This setup is only possible because Everspring is the merchant of record. There is no direct invoice relationship between you and the grower — we sit in the middle by design. This page covers what that means for your VAT: which invoices you'll see, the rates we apply, and when reverse charge applies. For the full split of who does what between grower, Everspring and you, see Who does what: grower, Everspring, and you.

Who you're contracting with

Our marketplace is operated by FloraLogistics B.V., a Dutch VAT-registered company. That's the legal entity you'll see on your invoices; everywhere else we just call ourselves Everspring. Because we're established in the Netherlands, your invoices are issued under Dutch VAT law. EU VAT rules are largely harmonised, but the Dutch framework is the one we apply.

What you actually pay Everspring

Everspring is a zero-commission marketplace. We don't take a cut of the products you buy, and we don't mark up what the growers charge. What they invoice is what flows through to you — we don't make money on the products themselves.

What you pay Everspring directly is:

  • Your subscription — the Everspring platform plan you activated.

  • A per-order transaction fee — added to each order to cover payment processing.

That's the whole fee structure on our side. Product prices, shipping, and pick & pack are set by the grower and passed through at cost.

The two invoices you'll see

Everspring sends you two types of invoice:

  • Purchase invoices — for products bought through the marketplace, plus the associated shipping, fulfilment, pick & pack, and the per-order transaction fee. One purchase invoice bundles orders across multiple suppliers.

  • Subscription invoices — for your Everspring platform plan and any usage-based platform fees.

You don't receive invoices directly from the growers. That's by design: because we're the merchant of record, the grower bills Everspring, and Everspring bills you. One billing party, one VAT treatment, one place to look for your records.

VAT rates we apply

  • 9% — Dutch reduced rate — plants, flowers, and other plant-based goods that qualify.

  • 21% — Dutch standard rate — all non-plant-based goods.

  • 21% — Dutch standard rate — shipping, fulfilment, pick & pack, and the per-order transaction fee.

Rates are applied at line-item level, so you can see exactly what sits under each one on your invoice.

⚠️ Your onward sale is your own tax responsibility. The rate we apply on your purchase invoice reflects our supply to you — it doesn't dictate what you charge your customers. Check the applicable rate with your accountant or local tax authority.

Reverse charge for EU businesses outside the Netherlands

If your business is established in another EU country and holds a valid VAT identification number, the reverse charge mechanism applies. On your invoice, VAT is shown as "VAT reverse charged" and you account for VAT yourself in your own country.

To qualify, your VAT number must be:

  • Valid and verifiable through the EU VIES service — validate your VAT number on VIES.

  • Registered in your Everspring account under Settings → Organisation → Invoicing details before an invoice is issued.

Your responsibility. Make sure your VAT number is correct, current, and VIES-verifiable before we invoice you. Already-issued invoices cannot be corrected retroactively — any change to your VAT status only applies to invoices created after the update. Check VIES before you register your number with us, and check again if anything changes on your side.

Dutch resellers

If your business is established in the Netherlands, your invoices carry Dutch VAT (9% or 21% as above). You can reclaim the VAT you pay on Everspring invoices through your regular monthly VAT return with the Belastingdienst, using our invoices as supporting documentation.

Resellers outside the EU

If your business is established outside the EU, Everspring invoices you at 0% VAT. Local import taxes, duties, or other levies in your country are your responsibility to handle.